MINUTES OF BOARD OF TRUSTEES MEETING DESPLAINES VALLEY MOSQUITO ABATEMENT DISTRICT MARCH 21, 2024 The regular meeting of the Board of Trustees was called to order by Ms. Henry at 8:12am in the board room at 8130 Ogden Avenue, Lyons, IL. Trustees Present: Reatha S. Henry - President Mark S. Azzi - Secretary, Treasurer Absent: A motion was made by Mr. Azzi, seconded by Ms. Henry, and carried by all present to accept the minutes of the last regular meeting held on December 1, 2023 as typed. The financial report was reviewed by the trustees. A motion was made by Mr. Azzi, seconded by Ms. Henry, and carried by all present to accept the report as follows: Financial Report Income for Current Fiscal Year Replacement of Corporate Personal Prop. Taxes $ 196,438.32 Back Taxes Received 9,418.98 Interest Received 75,314.99 Miscellaneous Income 76,729.59 Total 2022 Taxes Received after 5/1/23 781,241.71 Deferred Income (Early Taxes 2023) 774,562.84 Bills - Monthly Totals December 2023 $ 46,061.02 January 2024 41,004.20 February 59,058.78 March (Thru 3/21) 24,013.22 PAYROLL December 2023 $ 48,735.56 January 2024 56,211.46 February 48,889.14 March (Thru 3/21) 38,510.73 Page 2 The formal nomination/election of trustee officers for 2024 was held. A motion was made by Mr. Azzi, seconded by Ms. Henry, and carried by all present to retain the current slate of officers until additional trustees are appointed to the board. Discussion was held on the status of trustee re-appointment and addressing trustee vacancies. The manager indicated that no action has been taken by the county with regard to trustee vacancies and re-appointment. The manager reviewed various bills introduced during the current legislative session. In particular to date, four bills have potential impact on the District and its operations: HB4932, HB5050, SB2938, and SB3342. The manager reviewed the details of each legislation and the utilization of The Roosevelt Group in addressing them in Springfield. The manager reviewed insurance quotations received from Schulz-Brundage for all coverage due to expire on May 1, 2024. All renewal policies will remain at current limits and carry over all applicable endorsements for our operations. With the exception of Public Officials/Employment Practices coverage which is underwritten by United States Liability, all other coverage will remain with Philadelphia Insurance Companies. A premium summary follows: Automobile ............................................... $ 48,482.00 Property ................................................. 5,177.00 Equipment Floater ........................................ 1,271.00 Public Officials ......................................... 1,973.00 Employment Practices ..................................... 390.00 General Liability ........................................ 19,789.00 Environmental Liability .................................. 13,999.00 Umbrella ................................................. 7,537.00 The combined renewal premiums reflect a 11.4% increase over the prior year. A motion was made by Mr. Azzi, seconded by Ms. Henry, and carried by all present to renew all existing insurance coverage due to expire on May 1, 2024 with Schulz-Brundage Insurance. A review of the preliminary 2024-25 budget/appropriation figures was made. Respective line item increases/decreases and new categories were reviewed with revisions per discussion. The figures will reflect no increase, and possibly a decrease to the corresponding tax levy. A motion was made by Mr. Azzi, seconded by Ms. Henry, and carried by all present to incorporate the preliminary figures into the upcoming budget/appropriation ordinance. The manager reviewed the status of litigation against Galena Chrysler/Jeep. Written depositions have been completed with a settlement offer of $20,000.00 received by the District from the dealer’s insurance carrier. While this amount does not recover our total expense, the cost of litigation to pursue the matter further will exceed the loss differential. A motion was made by Mr. Azzi, seconded by Ms. Henry, and carried by all present to accept the settlement offer. The manager indicated that two long-term seasonal employees have reached/or will reach the current wage cap of $25/hr for employees in the General Larval Division. In particular, Glen Wallenbecker has been with the District since 2002, Page 3 and Jacob Galuska has been with the District since 2005. Both employees are valuable assets to our District allowing us to complete annual field operations without additional permanent employees. The manager requested that the seasonal employee wage cap be lifted for both. A motion was made by Mr. Azzi, seconded by Ms. Henry, and carried by all present to remove the seasonal employee wage cap for these individuals to allow them to continue to receive annual incremental pay increases given to returning seasonal employees. The manager requested authorization to prepare specifications for a minimum of one to a maximum of three 2025 model year Chevrolet/GMC half-ton, short wheelbase pickup trucks, and request bids/complete purchase when new vehicle ordering windows are available. Fleet vehicle orders no longer take precedence over retail orders, and are only accepted during “short” windows during model year production. The new vehicles will replace older vehicles currently in our fleet, with their sale addressed separately at the end of the season. A motion was made by Mr. Azzi, seconded by Ms. Henry, and carried by all present to grant the requested authorization. A motion was made by Mr. Azzi, seconded by Ms. Henry, and carried by all present to adjourn the meeting at 8:55am. Approved this day of , 2024. Reatha S. Henry, President Mark S. Azzi, Secretary/Treasurer