MINUTES OF BOARD OF TRUSTEES MEETING DESPLAINES VALLEY MOSQUITO ABATEMENT DISTRICT MAY 15, 2025 The public hearing on the proposed 2025-26 Budget and Appropriation Ordinance was called to order by Ms. Henry at 8:15am. No members of the public were present, and a motion was made by Mr. Azzi, seconded by Mr. Rodriguez, and carried by all present to close the public hearing. The regular meeting of the Board of Trustees was called to order by Ms. Henry at 8:16am in the board room at 8130 Ogden Avenue, Lyons, IL. Trustees Present: Reatha S. Henry - President Mark S. Azzi - Vice President, Treasurer Tito Rodriguez - Secretary Absent: A motion was made by Mr. Azzi, seconded by Mr. Rodriguez, and carried by all present to accept the minutes of the last regular meeting held on March 20, 2025 as typed. The financial report was reviewed by the trustees. A motion was made by Mr. Azzi, seconded by Mr. Rodriguez, and carried by all present to accept the report as follows: Financial Report Income for Current Fiscal Year Replacement of Corporate Personal Prop. Taxes $ 27,436.35 Back Taxes Received 1,024.79 Interest Received 0.00 Miscellaneous Income 0.00 Total 2024 Taxes Received after 5/1/25 1,434.04 Deferred Income (Early Taxes 2025) 0.00 Bills - Monthly Totals March $ 133,841.46 April 84,303.50 May (Thru 5/15) 122,703.25 PAYROLL March $ 57,758.10 April 57,062.90 May (Thru 5/15) 42,104.25 Page 2 The manager reviewed changes incorporated into the proposed Budget and Appropriation Ordinance. The Ordinance has been reviewed by our attorney, with opinion letter submitted. A motion was made by Mr. Azzi, seconded by Mr. Rodriguez, and carried by all present to adopt the 2025-26 Budget and Appropriation Ordinance with attached Certificate of Estimated Revenue as follows: ORDINANCE NO. 2025-5-1 ANNUAL BUDGET AND APPROPRIATION ORDINANCE AN ORDINANCE of the Board of Trustees of the Desplaines Valley Mosquito Abatement District, appropriating monies for its general corporate purposes and special funds to be extended during the fiscal year beginning May 1, 2025 and ending April 30, 2026. BE IT ORDAINED BY THE BOARD OF TRUSTEES OF THE DESPLAINES VALLEY MOSQUITO ABATEMENT DISTRICT OF THE COUNTY OF COOK AND STATE OF ILLINOIS: SECTION 1 - The following sums, or so much thereof as hereby may be authorized by law, and as may be needed, be and the same are hereby appropriated for the corporate purposes of the Desplaines Valley Mosquito Abatement District for the fiscal year beginning May 1, 2025 and ending April 30, 2026. SECTION 2 - The following budget containing an estimate of revenues and expenditures is hereby adopted for the following funds: 1. General Corporate Fund 4. Annual Audit Fund 2. Illinois Municipal Retire. Fund 5. Capital Improvement, Repair or 3. Social Security Fund Replacement Fund 1. GENERAL CORPORATE FUND BEGINNING BALANCE May 1, 2025 $ 1,517,064.03 Transfer to Cap Improv, Repair or Replacement Fund 400,000.00 TRANSFER TOTAL: 400,000.00 NET BEGINNING BALANCE May 1, 2025 $ 1,117,064.03 ESTIMATED REVENUES Property Tax $1,380,799.00 Replacement Tax-Corp. Pers. Prop. 33,054.00 Interest Income 10,000.00 Miscellaneous Income 3,000.00 TOTAL ESTIMATED REVENUES: $ 1,426,853.00 TOTAL ESTIMATED FUNDS AVAILABLE $ 2,543,917.03 BUDGETED EXPENDITURES Personal Services $ 1,178,373.00 Contractual Services 344,750.00 Commodities 1,026,700.00 Contingencies 122,000.00 TOTAL EXPENDITURES/APPROPRIATIONS: $ 2,671,823.00 ENDING BALANCE APRIL 30, 2026 $ - 127,905.97 Page 3 1. GENERAL CORPORATE FUND Personal Services Staff Salaries $ 700,196.00 Field Wages 331,130.00 Health Insurance 105,589.00 Workers Comp. Insurance 25,000.00 Unemployment Insurance 16,458.00 $ 1,178,373.00 Contractual Services Building Maintenance $ 65,000.00 Vehicle Maintenance 24,000.00 Spray Equip. Maintenance 6,000.00 Ditching Equip. Maintenance 500.00 Communications Equip. Maint. 1,500.00 Office Equip. Maintenance 2,400.00 Shop Equipment Maintenance 2,400.00 Field Tools Maintenance 480.00 Lab Equipment Maintenance 6,000.00 Computer Equip. Maintenance 1,200.00 Underground Storage Tank Maint. 5,000.00 Grounds Maintenance 7,200.00 Vehicle Insurance 85,000.00 Operational Liability Insurance 60,000.00 Building/Property Insurance 10,000.00 Equipment Floater Insurance 5,000.00 Telephone 3,600.00 Water 1,200.00 Electricity 6,600.00 Heat - Gas Service 6,500.00 Alarm Monitoring Service 1,200.00 Refuse Service 5,550.00 Banking Charges/Service Fees 530.00 Meetings and Conferences 7,200.00 Postage and Box Rental 1,130.00 Legal Expense of Attorney 2,400.00 Publication of Legal Notices 300.00 Uniforms - Laundry Service 3,000.00 Vehicle License & Insp. Fees 400.00 Spray License/Permit Fees 1,200.00 Association Membership Dues 8,070.00 Technical Subscriptions 240.00 Software License Renewals 7,500.00 Government Relations Service 5,000.00 Gravid/Light Trap Operation 850.00 Waste Tire Disposal Fees 600.00 $ 344,750.00 Page 4 Commodities Public Relations Material $ 1,900.00 Lab Supplies 48,000.00 Office Supplies 2,400.00 Gasoline 50,000.00 Insecticides 900,000.00 Lubricants 4,000.00 Hardware Supplies 2,400.00 Expendable Supplies 18,000.00 $ 1,026,700.00 Other Expenditures Contingencies $ 96,000.00 Insurance Deductibles 26,000.00 $ 122,000.00 TOTAL OF GENERAL CORPORATE FUND APPROPRIATION: $ 2,671,823.00 2. ILLINOIS MUNICIPAL RETIREMENT FUND (IMRF) BEGINNING BALANCE May 1, 2025 $ 79,498.21 ESTIMATED REVENUES Property Tax $ 0.00 ReplacementTax-Corp Pers.Prop. 325.00 TOTAL ESTIMATED REVENUES: $ 325.00 TOTAL ESTIMATED FUNDS AVAILABLE: $ 79,823.21 BUDGETED EXPENDITURES I.M.R.F. - District Share $ 21,343.00 TOTAL EXPENDITURES/APPROPRIATIONS: $ 21,343.00 ENDING BALANCE April 30, 2026 $ 58,480.21 3. SOCIAL SECURITY FUND BEGINNING BALANCE May 1, 2025 $ 94,936.03 ESTIMATED REVENUES Property Tax $ 59,887.00 Replacement Pers. Prop Tax 1,621.00 TOTAL ESTIMATED REVENUES: $ 61,508.00 TOTAL ESTIMATED FUNDS AVAILABLE: $ 156,444.03 BUDGETED EXPENDITURES Social Sec.- District Share $ 63,877.00 Medicare - District Share 14,939.00 TOTAL EXPENDITURES/APPROPRIATIONS $ 78,816.00 ENDING BALANCE April 30, 2026 $ 77,628.03 Page 5 4. ANNUAL AUDIT FUND BEGINNING BALANCE May 1, 2025 $ 736.36 ESTIMATED REVENUES Property Tax $ 7,900.00 TOTAL ESTIMATED REVENUES: $ 7,900.00 TOTAL ESTIMATED FUNDS AVAILABLE: $ 8,636.36 BUDGETED EXPENDITURES Annual Audit $ 18,000.00 TOTAL EXPENDITURES/APPROPRIATIONS: $ 18,000.00 ENDING BALANCE April 30, 2026 $ -9,363.64 5. CAPITAL IMPROVEMENT, REPAIR OR REPLACEMENT BEGINNING BALANCE May 1, 2025 $ 0.00 Transfer from General Fund 400,000.00 NET BEGINNING BALANCE May 1, 2025 $ 400,000.00 TOTAL ESTIMATED REVENUES: $ 0.00 TOTAL ESTIMATED FUNDS AVAILABLE: $ 400,000.00 BUDGETED EXPENDITURES CAPITAL OUTLAY Office Equipment $ 7,500.00 Lab Equipment 10,000.00 Communication Equipment 5,000.00 Field Equipment 25,000.00 Shop Equipment 15,000.00 Building 7,500.00 Computer System Equipment 9,500.00 Vehicles 250,000.00 UST Mandatory Tank Update 71,833.00 TOTAL EXPENDITURES/APPROPRIATIONS: $ 401,333.00 ENDING BALANCE April 30, 2026 $ 0.00 SECTION 3: That the amount appropriated for District purposes for fiscal year beginning May 1, 2025 and ending April 30, 2026 by fund shall be as follows: 1. GENERAL CORPORATE FUND $ 2,671,823.00 2. ILLINOIS MUNICIPAL RETIRE.FUND 21,343.00 3. SOCIAL SECURITY FUND 78,816.00 4. ANNUAL AUDIT FUND 18,000.00 5. CAPITAL IMPROVEMENT, REPAIR OR REPLACEMENT FUND 401,333.00 TOTAL APPROPRIATIONS: $ 3,191,315.00 Page 6 SECTION 4 - Each appropriated fund total shall be divided among the several objects and purposes specified, and in the particular amounts stated for each fund respectively in Section 2, constituting the total appropriations in the amount of Three Million One Hundred Ninety One Thousand Three Hundred Fifteen Dollars and No Cents ($3,191,315.00) for the fiscal year beginning May 1, 2025 and ending April 30, 2026. SECTION 5 - Section 3 shall be and is a summary of the annual Appropriation Ordinance of this District, passed by the Board of Trustees as required by law and shall be in full force and effect as hereinafter provided. SECTION 6 - All sums of money not needed for immediate purposes may be invested in interest bearing obligations, including Certificates of Deposit, of any federally insured State or National Bank or Savings and Loan Association, as provided in the Illinois Public Funds Investment Act. SECTION 7 - Any sum of money heretofore appropriated and not expended now in the Treasury of the Desplaines Valley Mosquito Abatement District, or that hereafter may come into the Treasury of the District, is hereby re-appropriated for this Ordinance. SECTION 8 - All unexpended balances of any item or items of general appropriation for corporate purposes or special funds made by this Ordinance may be expended in making up any deficiency in any other item in the same general appropriation made by this Ordinance. SECTION 9 - If any section, subdivision or sentence of this Ordinance is for any reason held invalid or to be unconstitutional, such decision shall not effect the validity of the remaining portion of this Ordinance. SECTION 10 - A certified copy of the Annual Budget and Appropriation Ordinance shall be filed with the County Clerk of Cook County within 30 days after adoption. SECTION 11 -This Appropriation Ordinance is adopted pursuant to procedures set forth pursuant to the Illinois Revised Statutes. SECTION 12 - That the Secretary of the Board be and hereby is authorized and directed to publish this Ordinance in pamphlet form and this Ordinance shall be in full force and effect upon its adoption, approval, and publication as provided by law. SECTION 13 - Attached hereto as Exhibit “A” and made a part hereof is an estimate of revenues by source anticipated to be received by the District for the fiscal year May 1, 2025 to April 30, 2026. PASSED by the Board of Trustees of the Desplaines Valley Mosquito Abatement District this 15th day of May , 2025, A.D. pursuant to roll call vote as follows: Ayes: 3 Nays: 0 Absent: 0 Page 7 APPROVED this 15th day of May , 2025, A.D. PUBLISHED THIS 15th day of May , 2025, A.D. IN PAMPHLET FORM. Reatha S. Henry President, Board of Trustees ATTEST: Tito Rodriguez Secretary Board of Trustees The manager reviewed pending legislation impacting mosquito abatement districts. In addition a review of recent articles calling for consolidation of mosquito abatement districts was reviewed. The manager indicated that a formal association of mosquito abatement districts is being formed with the primary intent to have unified representation to address county and state legislative issues. The association will be called “Illinois Vector Abatement Network”. Districts will be required to maintain required operational standards for continued membership. Districts will be placed on probation, or removed from membership if unable to comply with current legislative standards, reporting of operational data, or current Illinois Department of Public Health requirements. The association will assume the duty to retain a lobbyist, and replace the need for individual district(s) to retain lobbyist services. Annual $7,500 per district membership dues will fund the association subsequent lobbyist retention. It is anticipated that the major districts in Cook and DuPage Counties will be charter association members. A motion was made by Mr. Rodriguez, seconded by Mr. Azzi, and carried by all present for our District to join the new Illinois Vector Abatement Network. The manager indicated that the building replacement cost summary was completed by Appraisal Systems. A review of the cost summary as applied to our building coverage was made along with summary of discussion with our insurance broker. The manager indicated that the final construction details of the fuel dispenser containment upgrade project have been completed. Full excavation restoration has been completed by the District and parking lot repairs completed as authorized during the last meeting. To date, the District has not received any correspondence from the IEPA/State Fire Marshal with regard to potential environmental remediation. A response is expected prior to the June 7, 2025 deadline after submission of the 45 day report. Page 8 With the completion of the above project, our parking lot is due to be sealcoated. Sealcoating was last completed in the fall of 2021. Proposals were received from two contractors as summarized: Newline Paving Services, Downers Grove, IL 1 Coat Sealcoat .......................... $ 2,674.00 Crack Fill ............................... 418.00 Restripe Parking Stalls .................. 642.00 Total ............................................. $ 3,734.00 Blackout Sealcoating, Bridgeview, IL 1 Coat Sealcoat .......................... $ 4,790.00 Crack Fill ............................... 950.00 Restripe Parking Stalls .................. 750.00 Total ............................................. $ 6,490.00 Newline Paving Services has completed this process for us in 2018 and 2021. A motion was made by Mr. Rodriguez, seconded by Mr. Azzi, and carried by all present to award th parking lot sealcoat project to Newline Paving Services for the sum of $3,734.00. The manager indicated that sealcoating will be completed in September to allow parking lot repairs completed this spring to age. The manager requested authorization to participate in the Village of Lyons Fourth of July parade. A motion was made by Mr. Rodriguez, seconded by Mr. Azzi, and carried by all present to grant the requested authorization. A motion was made by Mr. Azzi, seconded by Mr. Rodriguez, and carried by all present to adjourn the meeting at 9:00am. Approved this day of , 2025. Reatha S. Henry, President Tito Rodriguez, Secretary