MINUTES OF BOARD OF TRUSTEES MEETING DESPLAINES VALLEY MOSQUITO ABATEMENT DISTRICT DECEMBER 5, 2025 The regular meeting of the Board of Trustees was called to order by Ms. Henry at 8:12am in the board room at 8130 Ogden Avenue, Lyons, IL. Trustees Present: Reatha S. Henry - President Mark S. Azzi - Vice President, Treasurer Tito Rodriguez - Secretary Absent: A motion was made by Mr. Azzi, seconded by Mr. Rodriguez, and carried by all present to accept the minutes of the last regular meeting held on September 18, 2025 as typed. The financial report was reviewed by the trustees. A motion was made by Mr. Azzi, seconded by Mr. Rodriguez, and carried by all present to accept the report as follows: Financial Report Income for Current Fiscal Year Replacement of Corporate Personal Prop. Taxes $ 71,092.30 Back Taxes Received -2,995.54 Interest Received 59,098.36 Miscellaneous Income 2,196.64 Total 2024 Taxes Received after 5/1/25 14,802.05 Deferred Income (Early Taxes 2025) 0.00 Bills - Monthly Totals September $ 63,944.76 October 47,246.82 November 28,100.99 December (Thru 12/5) 29,717.31 PAYROLL September $ 88,439.95 October 63,852.18 November 49,019.30 December (Thru 12/5) 8,043.60 Page 2 The manager reviewed past workers compensation insurance costs. Current coverage is due to expire on 12/15/25. A renewal quotation from our current carrier, Insurance Company of the West (ICW) was reviewed. The upcoming policy has a premium of $13,491 which reflects a 5.8% increase over the current premium due to higher payroll totals for the upcoming policy period. A motion was made by Mr. Rodriguez, seconded by Mr. Azzi, and carried by all present to renew workers compensation insurance coverage through ICW for the upcoming 12/15/25 - 12/15/26 policy period. The 2024 tax levy was decreased by $50,000 due to surplus funds. As discussed during the September meeting, the 2025 levy will be increased by $50,000 to return the tax levy to the 2023 levy request. A motion was made by Mr. Azzi, seconded by Mr. Rodriguez, and carried by all present to adopt the 2025 Tax Levy Ordinance as follows: ORDINANCE NO. 2025-12-1 TAX LEVY ORDINANCE AN ORDINANCE FOR THE LEVY AND ASSESSMENT OF TAXES FOR GENERAL CORPORATE PURPOSES AND SPECIAL FUNDS FOR THE FISCAL YEAR BEGINNING MAY 1, 2025 AND ENDING APRIL 30, 2026 OF THE DESPLAINES VALLEY MOSQUITO ABATEMENT DISTRICT, COUNTY OF COOK, AND STATE OF ILLINOIS WHEREAS, the Board of Trustees of the Desplaines Valley Mosquito Abatement District, in the County of Cook and State of Illinois, did on the 15th day of May, 2025, pass and adopt the Annual Budget and Appropriation Ordinance for the said Desplaines Valley Mosquito Abatement District for the fiscal year commencing on the 1st day of May, 2025, and ending on the 30th day of April, 2026, the amount of which is ascertained to be the aggregate sum of THREE MILLION ONE HUNDRED NINETY ONE THOUSAND THREE HUNDRED FIFTEEN DOLLARS AND NO CENTS ($3,191,315.00) which said Annual Budget and Appropriation Ordinance was duly passed and approved on the 15th day of May, 2025; and published in pamphlet form on May 15, 2025; BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE DESPLAINES VALLEY MOSQUITO ABATEMENT DISTRICT, COUNTY OF COOK, STATE OF ILLINOIS; SECTION 1: That there be and hereby is levied upon all of the taxable property within the territorial limits of the Desplaines Valley Mosquito Abatement District, for the fiscal year beginning on May 1, 2025 and ending on April 30, 2026, the total sum of ONE MILLION FOUR HUNDRED NINETY EIGHT THOUSAND FIVE HUNDRED EIGHTY SIX DOLLARS AND NO CENTS ($1,498,586.00). The specific purposes for which appropriations were made and for which this levy is made and the sum or amount appropriated for each purpose, respectively, are as follows: to-wit: CATEGORY AMOUNT OF OTHER TO BE RAISED APPROPRIATION REVENUE BY TAX LEVY I. GENERAL CORPORATE FUND Personal Services Staff Salaries $ 700,196.00 $ 351,688.00 $ 348,508.00 Field Wages 331,130.00 105,963.00 225,167.00 Health Insurance 105,589.00 6,578.00 99,011.00 Workers Comp. Insurance 25,000.00 12,990.00 12,010.00 Unemployment Insurance 16,458.00 6,081.00 10,377.00 $ 1,178,373.00 $ 483,300.00 $ 695,073.00 Page 3 Contractual Services Building Maintenance $ 65,000.00 $ 57,053.00 $ 7,947.00 Vehicle Maintenance 24,000.00 16,464.00 7,536.00 Spray Equip. Maintenance 6,000.00 5,314.00 686.00 Ditching Equip. Maintenance 500.00 500.00 0.00 Communications Equip. Maint. 1,500.00 1,500.00 0.00 Office Equipment Maintenance 2,400.00 1,183.00 1,217.00 Shop Equipment Maintenance 2,400.00 1,883.00 517.00 Field Tools Maintenance 480.00 480.00 0.00 Lab Equipment Maintenance 6,000.00 6,000.00 0.00 Computer Equip. Maintenance 1,200.00 984.00 216.00 Underground Strg. Tank Maint 5,000.00 5,000.00 0.00 Grounds Maintenance 7,200.00 2,933.00 4,267.00 Vehicle Insurance 85,000.00 36,102.00 48,898.00 Operational Liability Ins. 60,000.00 16,272.00 43,728.00 Building/Property Insurance 10,000.00 2,233.00 7,767.00 Equipment Floater Insurance 5,000.00 3,634.00 1,366.00 Telephone 3,600.00 1,562.00 2,038.00 Water 1,200.00 274.00 926.00 Electricity 6,600.00 2,659.00 3,941.00 Heat - Gas Service 6,500.00 4,583.00 1,917.00 Alarm Monitoring Service 1,200.00 212.00 988.00 Refuse Service 5,550.00 2,497.00 3,053.00 Banking Charges/Service Fees 530.00 420.00 110.00 Meetings and Conferences 7,200.00 4,187.00 3,013.00 Postage and Box Rental 1,130.00 1,058.00 72.00 Legal Expense - Attorney 2,400.00 2,400.00 0.00 Publication of Legal Notices 300.00 146.00 154.00 Uniforms 3,000.00 0.00 3,000.00 Vehicle License & Inspec.Fees 400.00 265.00 135.00 Spray License/Permit Fees 1,200.00 868.00 332.00 Association Membership Dues 8,070.00 70.00 8,000.00 Technical Subscriptions 240.00 240.00 0.00 Software License Renewals 7,500.00 4,077.00 3,423.00 Government Relations Service 5,000.00 5,000.00 0.00 Gravid/Light Trap Operation 850.00 534.00 316.00 Waste Tire Disposal Fees 600.00 600.00 0.00 $344,750.00 $189,187.00 $ 155,563.00 Commodities Public Relations Material $ 1,900.00 $ 707.00 $ 1,193.00 Lab Supplies 48,000.00 0.00 48,000.00 Office Supplies 2,400.00 1,700.00 700.00 Gasoline 50,000.00 28,613.00 21,387.00 Insecticides 900,000.00 373,672.00 526,328.00 Lubricants 4,000.00 1,854.00 2,146.00 Hardware Supplies 2,400.00 596.00 1,804.00 Expendable Supplies 18,000.00 11,892.00 6,108.00 $ 1,026,700.00 $419,034.00 $ 607,666.00 Other Expenditures Contingencies $ 96,000.00 $ 92,116.00 $ 3,884.00 Insurance Deductibles 26,000.00 7,725.00 18,275.00 $ 122,000.00 $ 99,841.00 $ 22,159.00 GENERAL FUND TOTALS: $ 2,671,823.00 $1,191,362.00 $1,480,461.00 Page 4 II. ILLINOIS MUNICIPAL RETIREMENT FUND (IMRF) IMRF - District Share $ 21,343.00 $ 21,218.00 $ 125.00 IMRF - FUND TOTALS: $ 21,343.00 $ 21,218.00 $ 125.00 Levied for the foregoing annual requirement of the Illinois Municipal Retirement Fund from which the special tax for that purpose is in addition to all other taxes. III. SOCIAL SECURITY FUND Social Security Dis. Share $ 63,877.00 $ 63,877.00 $ 0.00 Medicare - District Share 14,939.00 14,939.00 0.00 SOCIAL SECURITY FUND TOTALS: $ 78,816.00 $ 78,816.00 $ 0.00 Levied for the foregoing annual requirement of District’s share of social security and medicare contribution from which the special tax for that purpose is in addition to all other taxes. IV. ANNUAL AUDIT FUND Annual Audit $ 18,000.00 $ 0.00 $ 18,000.00 AUDIT FUND TOTALS: $ 18,000.00 $ 0.00 $ 18,000.00 Levied for the foregoing annual requirement of an annual audit from which the special tax for that purpose in addition to all other taxes. V. CAPITAL IMPROVEMENT, REPAIR OR REPLACEMENT FUND Office Equipment $ 7,500.00 $ 7,500.00 $ 0.00 Lab Equipment 10,000.00 10,000.00 0.00 Communications Equipment 5,000.00 5,000.00 0.00 Field Equipment 25,000.00 25,000.00 0.00 Shop Equipment 15,000.00 15,000.00 0.00 Building 7,500.00 7,500.00 0.00 Computer System Equipment 9,500.00 9,500.00 0.00 Vehicle Purchase 250,000.00 250,000.00 0.00 UST Mandatory Tank Update 71,833.00 71,833.00 0.00 FUND TOTALS: $ 401,333.00 $ 401,333.00 $ 0.00 *SUMMARY* The following are the total taxes to be levied for: GENERAL CORPORATE FUND $ 1,480,461.00 ILLINOIS MUNICIPAL RETIREMENT FUND 125.00 SOCIAL SECURITY FUND 0.00 ANNUAL AUDIT FUND 18,000.00 CAPITAL IMPROVEMENT,REPAIR OR REPLACEMENT FUND 0.00 $ 1,498,586.00 Page 5 SECTION 2: The secretary of the Desplaines Valley Mosquito Abatement District is hereby directed to file with the County Clerk of Cook County a certified copy of this Levy Ordinance, and said County Clerk, aforesaid, is hereby requested and directed to cause the sum of ONE MILLION FOUR HUNDRED NINETY EIGHT THOUSAND FIVE HUNDRED EIGHTY SIX DOLLARS AND NO CENTS ($1,498,586.00) to be extended upon and against the taxable property within the territorial limits of the Desplaines Valley Mosquito Abatement District in accordance with the laws of the statutes of the State of Illinois, in such case made and provided. SECTION 3: In the event the levy extension exceeds the tax cap limitation as specified in the provisions of the Property Tax Extension Limitations Act, the County Clerk of Cook County is hereby requested to proportionally reduce the levy of each fund subject to the Act. SECTION 4: The Treasurer of this District is hereby directed to transfer the sum of FOUR HUNDRED ONE THOUSAND THREE HUNDRED THIRTY THREE DOLLARS AND NO CENTS ($401,333.00) on hand in the General Corporate Fund on April 30, 2025 and not otherwise pledged or allocated to a particular purpose in such Fund to the Capital Improvement, Repair or Replacement Fund for the purposes heretofore itemized in Section 1 of this Ordinance; said amount, together with all other funds on hand in the Capital Improvement, Repair or Replacement Fund being less than one-half of one percent of the total equalized assessed valuation of all property subject to taxation by the District. SECTION 5: All other ordinances or parts of ordinances in conflict herewith, are hereby repealed. SECTION 6: This ordinance shall take effect and be in full force from and after its passage and approval. PASSED by the Board of Trustees of the Desplaines Valley Mosquito Abatement District this 5th day of December, 2025, A.D. pursuant to roll call vote as follows: Ayes: 3 Nays: 0 Absent: 0 APPROVED this 5th day of December, 2025, A.D. ATTEST: Reatha S. Henry President, Board of Trustees Tito Rodriguez Secretary, Board of Trustees Page 6 The manager reviewed a draft copy of the 2025 Operations Report. A motion was made by Mr. Rodriguez, seconded by Mr. Azzi, and carried by all present to approve the draft report with subsequent distribution. The manager reviewed the current fleet evaluation performed on an annual basis. Overall, the fleet remains in excellent condition with no vehicle replacement recommended at present. Any vehicles considered for replacement at the end of the 2026 season will be addressed at that point in time. The manager indicated that Blue Cross/Blue Shield (BCBS) healthcare insurance coverage is being renewed by the insurance carrier for 2026. Premiums will increase 17.4%, with employee percentage contributions remaining the same. A motion was made by Mr. Azzi, seconded by Mr. Rodriguez, and carried by all present to maintain permanent employee healthcare insurance through 2026 with BCBS and adopt the following: ORDINANCE NO. 2025-12-2 PERMANENT EMPLOYEE HEALTHCARE INSURANCE COVERAGE AN ORDINANCE of the Board of Trustees of the Desplaines Valley Mosquito Abatement District revising permanent employee healthcare insurance coverage effective January 1, 2026. WHEREAS, the Board of Trustees of the Desplaines Valley Mosquito Abatement District has addressed permanent employee healthcare insurance initially through Ordinance No. 2014-12-2, superceded by Ordinance No. 2015-12-2, Ordinance No. 2016-12-2, Ordinance No. 2017-12-2, Ordinance No. 2018-12-2, Ordinance No. 2019-12-3, Ordinance No. 2020-12-2, Ordinance No. 2021-12-2, Ordinance No. 2022-12-2, Ordinance No. 2023-12-2, and Ordinance No. 2024-12-2; and, WHEREAS, Blue Cross/Blue Shield has renewed group coverage currently in effect for calender year 2025 through December 31, 2026 with revisions to 2026 deductibles/out of pocket expenses; NOW, THEREFORE BE IT ORDAINED BY THE BOARD OF TRUSTEES OF THE DESPLAINES VALLEY MOSQUITO ABATEMENT DISTRICT, COUNTY OF COOK, STATE OF ILLINOIS: SECTION 1: All provisions set forth by Ordinance No. 2019-12-3 adopted on December 6, 2019 be extended through December 31, 2026 with revisions as outlined: Section 5: Renewal policy has $3,500 single/$10,500 family deductible with $4,000 single/$12,000 family out of pocket expense. District reimbursed deductible/out of pocket expenses are increased to $4,000 single/$8,000 family maximums respectively. SECTION 2: The provisions of this Ordinance will become effective on and after January 1, 2026. PASSED by the Board of Trustees of the Desplaines Valley Mosquito Abatement District this 5th day of December, 2025, A.D. pursuant to roll call vote as follows: Page 7 Ayes: 3 Nays: 0 Absent: 0 APPROVED this 5th day of December, 2025, A.D. Reatha S. Henry President, Board of Trustees ATTEST: Tito Rodriguez Secretary, Board of Trustees The manager indicated that a candidate has been selected to replace William Medlock upon his retirement in February. The District was unable to find someone with both mechanical and building/property maintenance capabilities required for the position to Mr. Medlock’s level. Recruitment was switched to finding a candidate with the aptitude for the required skills to be developed further through continued education. The original wage rates approved for the position were reduced due to the lower experience level requirement. Nicholas Brown, a seasonal employee with the District during 2025, was selected due to his excellent work performance this summer, experience with District operations, and aptitude to take on the skills required to successfully maintain the position. Mr. Brown is currently on probation and classified as a seasonal employee. Data used to determine any cost of living increase for permanent employees was reviewed. The CPI-U index of 304.472 for September 2025 reflects a 2.9% increase over the 295.979 index for September 2024. A motion was made by Mr. Rodriguez, seconded by Mr. Azzi, and carried by all present for the following: a) A 3.2% cost of living increase be granted to all permanent employees effective December 1, 2025. b) Grant three additional vacation days as a bonus to permanent employees for specific use during the upcoming holiday period with formal closure of operations between December 24, 2025 through January 1, 2026. c) Grant Nicholas Brown above bonus and include paid holidays during his probationary period. The manager reviewed Resolution No. 25-3114 adopted by the county board calling for evaluation and reform of Cook County mosquito abatement districts. District consolidation is the primary intent of this resolution in effort to have a uniform mosquito control approach throughout the county. The deadline for the county’s assessment report is June 1, 2026. Discussion was held on retaining an attorney in conjunction with the other mosquito abatement districts to serve as an information conduit to the county in their assessment process. The goal is to insure the same data is requested from each mosquito abatement. General consensus was that the manager proceed and act on behalf of the District on this matter. Page 8 The manager provided an update on the Illinois Vector-Disease Abatement Network (IVAN) since the last meeting. Establishment documents are in the process of being completed with the intent of being in place prior to the spring legislative session. The manager provided an update on the continued environmental assessment process related to soil contamination detected in our underground gasoline storage tank piping upgrade project. Since the last meeting, the 45 day report was formally accepted by the Illinois Environmental Protection Agency (IEPA). The IEPA has indicated that a Stage 1 remediation will be required. This will involve the installation of (5) water test wells and additional soil borings. Eagle Environmental has submitted a proposal for $26,750 for this phase. Based on Stage 1 test results, the IEPA may close the project, or require a Stage 2 remediation. Eagle Environmental has applied on our behalf for state reimbursement of designated expenses incurred by the District in the remediation process. The manager reviewed a letter from the IEPA indicating our project will be eligible for reimbursement less a $5,000 deductible. To date, an application for $11,126.19 has been made for initial borings. The IEPA has issued a second letter indicating reimbursement has been approved less deductible. With the completion of the 45 day report, Eagle will be submitting appropriate documents for those costs, to be followed up with documents for the Stage 1 remediation. The manager reviewed end of season operations. The current season experienced one of the highest West Nile Virus (WNV) infection rates in the adult mosquito population since the initial WNV epidemic. This high infection rate combined with elevated mosquito population densities created an ideal scenario for disease transmission. This season, six human cases have occurred within the District in Brookfield, LaGrange, LaGrange Park, Lyons, Melrose Park, and Willow Springs respectively. Due to vector mosquito resistance to Methroprene growth-regulator larvicides, the District switched products used in both on-road and off-road catch basin treatment operations to Pyripoxyfen, Bacillus sphaericus, and a Bacillus sphaericus/Bacillus thuringiensis combination on a rotational basis during the past season. Due to the success of this change, continued rotational use of these products will be made during 2026. The first product is a growth-regulator larvicide, with the others being bacterial and biological larvicides respectively. The tentative meeting schedule for 2026 was discussed with dates as follows: Thursday March 19 (Preliminary Budget & Insurance Discussion) Thursday May 21 (Public Hearing, Adopt Budget/Appropriation Ordinance) Thursday July 16 Thursday September 17 Friday December 4 (Adoption of Tax Levy Ordinance) A motion was made by Mr. Rodriguez, seconded by Mr. Azzi, and carried by all present to adopt the 2026 meeting schedule. Page 9 A motion was made by Mr. Azzi, seconded by Mr. Rodriguez, and carried by all present to adjourn the meeting at 9:15am. Approved this day of , 2026. Reatha S. Henry, President Tito Rodriguez, Secretary