MINUTES OF BOARD OF TRUSTEES MEETING DESPLAINES VALLEY MOSQUITO ABATEMENT DISTRICT March 19, 2026 The regular meeting of the Board of Trustees was called to order by Ms. Henry at 8:04am in the board room at 8130 Ogden Avenue, Lyons, IL. Trustees Present: Reatha S. Henry - President Mark S. Azzi - Vice President, Treasurer Tito Rodriguez - Secretary Absent: Guests: Kristiana Yao Institute for Healthcare Delivery Kathryn Kaushansky “ Katrina Wheelan “ A motion was made by Mr. Azzi, seconded by Mr. Rodriguez, and carried by all present to accept the minutes of the last regular meeting held on December 5, 2025 as typed. The financial report was reviewed by the trustees. A motion was made by Mr. Azzi, seconded by Mr. Rodriguez, and carried by all present to accept the report as follows: Financial Report Income for Current Fiscal Year Replacement of Corporate Personal Prop. Taxes $ 106,957.72 Back Taxes Received -2,995.54 Interest Received 67,526.72 Miscellaneous Income 7,602.04 Total 2024 Taxes Received after 5/1/25 657,597.91 Deferred Income (Early Taxes 2025) 0.00 Bills - Monthly Totals December 2025 $ 526,704.36 January 2026 52,727.93 February 90,903.90 March (Thru 3/19) 38,664.09 PAYROLL December 2025 $ 62,630.74 January 2026 54,387.14 February 54,387.14 March (Thru 3/19) 36,594.37 Page 2 The formal nomination/election of trustee officers for 2026 was held. A motion was made by Mr. Azzi, seconded by Mr. Rodriguez, and carried by all present to retain the current slate of officers until additional trustees are appointed to the board. The manager reviewed a proposal from ATA Group LLP to conduct the current fiscal year audit for the sum of $16,000. Last year the ATA Group LLP was selected from several firms to complete the 4/30/25 audit due to the retirement of Lou Karrison and his firm Karrison LLC. The current fiscal year audit is projected to be $3,000 less than last year due to the time/labor of initial transfer/set up of District accounts within the ATA Group LLP computer system. A motion was made by Mr. Azzi, seconded by Mr. Rodriguez, and carried by all present to accept the ATA Group LLP proposal to complete the 4/30/26 fiscal year audit for $16,000. The manager reviewed insurance quotations received from Schulz-Brundage for all coverage due to expire on May 1, 2026. All renewal policies will remain at current limits and carry over all applicable endorsements for our operations. With the exception of Public Officials/Employment Practices coverage which is underwritten by United States Liability, all other coverage will remain with Philadelphia Insurance Companies. A premium summary follows: Automobile ................................................ $ 59,929.00 Property .................................................. 6,206.00 Equipment Floater ......................................... 1,366.00 Public Officials .......................................... 1,973.00 Employment Practices ...................................... 465.00 General Liability ......................................... 19,621.00 Environmental Liability ................................... 13,759.00 Umbrella .................................................. 12,252.00 Cyber Security Liability .................................. 40.00 The combined renewal premiums reflect a 6.6% increase over the prior year. A motion was made by Mr. Azzi, seconded by Mr. Rodriguez, and carried by all present to renew all existing insurance coverage due to expire on May 1, 2026 with Schulz-Brundage Insurance. A review of the preliminary 2026-27 budget/appropriation figures was made. Respective line item increases/decreases were reviewed. The figures will reflect no increase to the 2026 tax levy. A motion was made by Mr. Rodriguez, seconded by Mr. Azzi, and carried by all present to incorporate the preliminary figures into the upcoming budget/appropriation ordinance. The manager indicated that a loss of partial electric power to our building on January 23, 2026 resulted in the failure of the main office’s furnace blower motor. A replacement motor was only available through special order with a minimum of 8 week lead in time. Due to the extreme cold and necessity of heat to use the office/prevent water pipes from freezing, furnace replacement was required. The service contractor, Abt Electronics, submitted a quotation for a Trane 2-Stage 96% efficiency furnace in the sum of $ 6,673.00 which was accepted and installed the following day. Page 3 During furnace installation, the presence of excessive black mold on the air conditioner evaporator coil was discovered. This condition combined with other age related issues including refrigerant loss prompted consideration of air conditioning system replacement. Quotations were requested from Abt Electronics and four additional Trane-authorized HVAC contractors for a replacement air conditioning system. The quoting Trane HVAC contractors indicated that the furnace recently installed by Abt Electronics was undersized for our office area, and as installed would be unable to provide the air volume required for our office air conditioning system. They indicated that a larger capacity furnace would be required, and the contractors submitted quotations for a new furnace/air conditioning system as follows: 1) Gray’s Mechanical - 100K 96% efficient Trane single stage furnace with 4 ton 15 SEER single stage air conditioner ..................... $ 16,372.00 2) Precision Heating & Cooling - 100K 96% efficient Trane single stage furnace with 3.5 ton 15 SEER single stage air conditioner ........ $ 19,408.19 3) ComforTemp - 100K 96% efficient Trane two stage furnace with a 4 ton 15 SEER single stage air conditioner ............................. $ 18,044.00 4) Althoff Industries - No Quotation The manager reviewed a letter to Abt Electronics summarizing the installation issues indicated by the other HVAC contractors with request to resolve the matter. Abt Electronics management visited our facility, and confirmed the indicated issues with their furnace installation. Abt was willing to refund the cost of the furnace equipment to be applied to the new furnace/air conditioning system cost. Abt indicated that a re-configuration of the furnace supply/return air ducts along with additional room supply lines would be required to accommodate necessary air flow volume for the office heating/cooling area. Their submitted quotation follows: Abt Electronics - 100K 96% efficient Trane singe stage furnace with a 4 ton 15 SEER single stage air conditioner w/duct modification .... $ 21,385.80 Less refund of original furnace equipment - 5,803.00 Net cost $ 15,582.80 A quotation was also received from Gray’s Mechanical for cost including similar air duct modification in the sum of $ 20,152.00. A motion was made by Mr. Rodriguez, seconded by Mr. Azzi, and carried by all present to accept the quotation from Abt Electronics to replace the office furnace/air conditioner with required air duct modifications less refund of original furnace equipment at the net cost of $ 15,582.80. The manager reviewed pending legislation impacting mosquito abatement districts. In particular, HB516 and SB3552 are of consideration. Details were discussed along with responses by the Illinois Vector-Disease Abatement Network (IVAN). Page 4 As previously discussed, our mechanic will be retiring on March 20. His replacement is currently on probation due to end on April 30. Authorization is requested for the following: 1) To move the probation end date for the new mechanic to March 31 with the transition to permanent employee status on April 1. 2) Our retiring mechanic has indicated that he is willing to help the District out on special projects, etc. if needed. It is desired to utilize his offer with classification as a seasonal employee at his pre-retirement wage. A motion was made by Mr. Azzi, seconded by Mr. Rodriguez, and carried by all present to grant the requested authorization. The manager provided an update on the continued environmental assessment process related to soil contamination detected in our underground gasoline storage tank piping upgrade project. Since the last meeting, the additional soil borings and (5) water test wells required under Stage 1 remediation were completed. All samples collected were analyzed and determined to be clean. Eagle Environmental has completed the subsequent Site Investigation Completion Report with submission to the Illinois Environmental Protection Agency (IEPA) on February 17, 2026. The IEPA has six months to review and specify what, if any, additional remediation measures are still required. Eagle Environmental has submitted the additional paperwork to the IEPA for cost reimbursement. The IEPA has indicated that the District is eligible for reimbursement costs, however to date has not received any compensation. Ms. Henry asked guests present if they wanted to address the board on any matters. The guests did not, hence a motion was made by Mr. Azzi, seconded by Mr. Rodriguez, and carried by all present to adjourn the meeting at 8:25am. Approved this day of , 2026. Reatha S. Henry, President Tito Rodriguez, Secretary